Privacy Policy

Aurora Talent Acquisition (referred to as "we", "us", or "our") is committed to protecting the privacy of individuals who visit our online platform, interact with our service, and utilize our services. This privacy policy outlines how we collect, use, disclose, and safeguard personal information in compliance with applicable privacy laws, including the General Data Protection Regulation (GDPR) and Canadian privacy legislation.

Information We Collect

We collect personal information to provide our services effectively and to manage our operations. The types of personal information we may collect depend on your interaction with our service but may include:

**Contact Information:** Name, address, postal code, and other similar details used to communicate with you.
**Professional Information:** Information contained in resumes, curriculum vitae, cover letters, employment history, educational background, professional licenses and certifications, skills, qualifications, references, salary expectations, and other details relevant to potential employment opportunities.
**Application Information:** Information provided when you apply for a position through our service, including responses to screening questions and assessment results.
**Usage Data:** Information about how you use our site, such as pages viewed, time spent on pages, search queries, and referring websites. This may be collected automatically through cookies and similar technologies.
**Communication Data:** Information contained in communications with us, such as inquiries or feedback.

How We Collect Information

We collect information through various means, including:

**Directly from You:** When you submit your resume, apply for a position, register for an account, or communicate with us through our site or service.
**From Third Parties:** We may collect information from publicly available sources, professional networking sites, former employers, educational institutions, background check providers, or other third parties authorized to share your information.
**Automatically:** Through cookies, web beacons, and similar technologies as you navigate our site.

Purposes for Using Your Information

We use the information we collect for the following purposes:

To provide our talent acquisition and consulting services, including executive search, candidate sourcing, skill assessment, interview coaching, compensation consulting, and onboarding support.
To match candidates with potential job opportunities.
To communicate with you regarding potential opportunities, services, or inquiries.
To assess your suitability for positions.
To conduct background checks and verify information (with your consent where required).
To improve our services and site functionality.
To manage our business operations, including accounting, administration, and internal reporting.
To comply with legal and regulatory requirements.
For other purposes related to our talent acquisition and consulting activities.

Legal Basis for Processing (for GDPR purposes)

We process your personal data based on the following legal grounds:

**Performance of a Contract:** Processing is necessary for the performance of services requested by you or to take steps at your request before entering into a contract.
**Legitimate Interests:** Processing is necessary for our legitimate interests in providing our services, operating our business, improving our offerings, and communicating with you, provided these interests are not overridden by your data protection rights.
**Consent:** Where required by law, we rely on your explicit consent for certain processing activities, such as sending direct marketing communications or conducting specific background checks.
**Legal Obligation:** Processing is necessary for compliance with a legal or regulatory obligation.

Data Sharing and Disclosure

We may share your personal information with third parties in the following circumstances:

**Clients:** With potential employers or clients seeking candidates for employment opportunities. We typically share information relevant to assessing your suitability for a specific role, often with your knowledge or consent.
**Service Providers:** With trusted third-party service providers who perform functions on our behalf, such as IT support, data hosting, assessment providers, and background check services. These providers are obligated to protect your information and use it only for the purposes for which it was disclosed.
**Affiliates:** With our affiliated companies for business purposes consistent with this policy.
**Legal Requirements:** When required to do so by law, court order, or legal process, or in response to a request from a governmental or regulatory authority.
**Business Transfers:** In connection with a merger, acquisition, or sale of all or a portion of our business assets.
**With Your Consent:** With other third parties when we have obtained your consent to do so.

International Data Transfers

Your personal information may be transferred to, stored, and processed in countries outside of your jurisdiction, including Canada and the European Union. We implement appropriate safeguards for such transfers, such as relying on adequacy decisions, using standard contractual clauses approved by the relevant authorities, or obtaining your explicit consent where required.

Data Security

We implement reasonable technical, administrative, and physical safeguards designed to protect the personal information we collect from unauthorized access, disclosure, alteration, and destruction. However, no security system is impenetrable, and we cannot guarantee the absolute security of your information.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, to provide our services, resolve disputes, establish legal defenses, pursue legitimate business purposes, and comply with legal obligations. The retention period will vary depending on the type of information and the context of its use.

Your Rights

Depending on your location and applicable law, you may have certain rights regarding your personal information, including:

**Right to Access:** To request access to the personal information we hold about you.
**Right to Rectification:** To request correction of inaccurate or incomplete personal information.
**Right to Erasure ("Right to be Forgotten"):** To request the deletion of your personal information under certain circumstances.
**Right to Restriction of Processing:** To request that we restrict the processing of your personal information under certain conditions.
**Right to Data Portability:** To receive the personal information you provided to us in a structured, commonly used, and machine-readable format and to transmit it to another controller.
**Right to Object:** To object to the processing of your personal information under certain circumstances, particularly where the processing is based on legitimate interests or for direct marketing purposes.
**Right to Withdraw Consent:** Where processing is based on your consent, you have the right to withdraw your consent at any time.
**Right to Lodge a Complaint:** To lodge a complaint with a supervisory authority if you believe our processing of your personal information infringes applicable law.

Children's Privacy

Our site and service are not directed to individuals under the age of 16. We do not knowingly collect personal information from children without parental consent. If we become aware that we have collected personal information from a child without appropriate consent, we will take steps to delete the information.

Cookies and Similar Technologies

Our site uses cookies and similar technologies to collect certain information automatically. Cookies are small text files stored on your device that help us improve your experience, analyze site usage, and personalize content. You can manage your cookie preferences through your browser settings.

Changes to This Policy

We may update this privacy policy periodically to reflect changes in our practices or legal requirements. Any updates will be effective upon posting a revised policy on our site. We encourage you to review this policy periodically.

If you have questions or concerns about this privacy policy or our privacy practices, you may contact us by writing to the following address:

Aurora Talent Acquisition
145 King Street West, Suite 1200,
Toronto, Ontario,
M5H 1J8
Canada